With many charities and voluntary organisations expected to return to operations in some form over the coming weeks and months, it is important to ensure there is an effective COVID-19 risk assessment strategy in place.
The UK Government recently released its ‘roadmap’ to lifting the coronavirus lockdown restrictions, which includes guidance for those returning to work if they are unable to work from home (read in full here: The UK Government’s COVID-19 recovery strategy).
While the immediate reaction for many charities and voluntary organisations may be to get back to ‘business as usual’ as soon as possible, it is likely that the ability to resume operations and service provision will be conditional on having a detailed and actionable plan for minimising the risk of contraction of COVID-19.
Strict measures will need to be in place to protect your employees, volunteers, service-users, customers, suppliers and the general public for quite some time – which will include social distancing measures, regular hand-washing, the use of PPE (personal protective equipment) where required, frequent cleaning and disinfecting of surfaces, symptom tracking and so on.
There are also health and safety considerations to be taken regarding reopening workplaces and premises that have been closed for a prolonged period during lockdown. This includes reviewing your current protocols around staffing and personnel, your operating procedures and policies, the training you provide to staff and volunteers, changing delivery arrangements from suppliers and much more.
To help charities and voluntary organisations with this process, we have put together the below risk assessment documents. There is a ‘generic’ risk assessment document detailing an actionable plan for dealing with the risk of COVID-19 in the workplace, as well as a more specific Charity Recovery and Reopening Risk Assessment.
Please note that the below documents are general in nature and are not likely to cover all potential scenarios for every organisation. Much more specific risk assessments may be required for your particular charity or voluntary organisation, so please don’t hesitate to contact us if you need more specific risk management advice.
COVID-19 – GENERAL WORKPLACE RISK ASSESSMENT
This deals with managing the risk of COVID-19 spreading in the workplace, and provides a clear and detailed action plan for establishing new processes on:
- Social distancing
- The use of PPE
- Dealing with COVID-19 symptoms
- Managing mental health and promoting wellbeing
Download the risk assessment template for free here: COVID-19 – General Workplace Risk Assessment
COVID-19 – CHARITY RECOVERY/REOPENING – HEALTH, SAFETY & FIRE CHECKLIST/RISK ASSESSMENT
This more specific risk assessment provides a clear guide to what charities and voluntary organisations need to take into account when reopening premises following a prolonged shutdown.
This includes management of risks associated with:
- Staff, personnel and volunteers
- Operating procedures and policies
- Social distancing
- Preventing the spread of COVID-19
- Health, safety and fire compliance
- Safe Systems of Work (SSWs), Safe Working Practices (SWPs), Safe Operating Procedures (SOPs)
Download the risk assessment template for free here: Coronavirus (COVID-19) – Business Recovery/Re-opening – Health, Safety & Fire Checklist/Risk Assessment
Update: We now have risk assessments for reopening Community Centre's
We now also have specific risk assessments for Community Centre’s looking to reopen safely following the COVID-19 lockdown.
Download the Community Centre risk assessments here: Reopening your Community Centre after COVID-19 – Risk Assessment Templates
We also now have a risk assessment for reopening libraries after COVID-19
We have produced a risk assessment document to help you safely reopen a library following the COVID-19 lockdown.
Download the Library risk assessment for free here: Reopening your Library after COVID-19 – Risk Assessment Templates
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Any views or opinions expressed above are for guidance only and are expressed in generic terms. They are not intended as a substitute for readers taking appropriate professional advice relevant to individual circumstances. We would always encourage readers to seek professional advice.